<HTML><BODY style="word-wrap: break-word; -khtml-nbsp-mode: space; -khtml-line-break: after-white-space; ">I'll ditto Dave. Since I am now a university employee, I bill non-university groups directly, and get paid directly. But for a non-music department university group, the music department bills them and collects. I just do that work "on the clock" as part of my regular hours. And I do paperwork with our department accountant to have the entity billed, and the bill collected (all happens electronically). And, like your case, money collected goes into a piano maintenance account, for parts and whatnot. I CAN be paid by the university for extra work, but only at my regular hourly rate, as extra comp (no overtime, as I am half time). I decline to do so. <DIV> <SPAN class="Apple-style-span" style="border-collapse: separate; border-spacing: 0px 0px; color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; text-align: auto; -khtml-text-decorations-in-effect: none; text-indent: 0px; -apple-text-size-adjust: auto; text-transform: none; orphans: 2; white-space: normal; widows: 2; word-spacing: 0px; "><SPAN class="Apple-style-span" style="border-collapse: separate; border-spacing: 0px 0px; color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; text-align: auto; -khtml-text-decorations-in-effect: none; text-indent: 0px; -apple-text-size-adjust: auto; text-transform: none; orphans: 2; white-space: normal; widows: 2; word-spacing: 0px; "><DIV>Regards,</DIV><DIV>Fred Sturm</DIV><DIV>University of New Mexico</DIV><DIV><A href="mailto:fssturm@unm.edu">fssturm@unm.edu</A></DIV><DIV> </DIV> </DIV> <DIV><DIV>On Aug 20, 2007, at 2:42 PM, David M. Porritt wrote:</DIV> <BLOCKQUOTE type="cite"><SPAN class="Apple-style-span" style="border-collapse: separate; border-spacing: 0px 0px; color: rgb(0, 0, 0); font-family: Helvetica; font-size: 12px; font-style: normal; font-variant: normal; font-weight: normal; letter-spacing: normal; line-height: normal; text-align: auto; -khtml-text-decorations-in-effect: none; text-indent: 0px; -apple-text-size-adjust: auto; text-transform: none; orphans: 2; white-space: normal; widows: 2; word-spacing: 0px; "><O:SMARTTAGTYPE namespaceuri="urn:schemas-microsoft-com:office:smarttags" name="PlaceType"><O:SMARTTAGTYPE namespaceuri="urn:schemas-microsoft-com:office:smarttags" name="PlaceName"><O:SMARTTAGTYPE namespaceuri="urn:schemas-microsoft-com:office:smarttags" name="place"><O:SMARTTAGTYPE namespaceuri="urn:schemas-microsoft-com:office:smarttags" name="PersonName"><DIV class="Section1">Robert:<O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "></O:P><O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "> </O:P>A lot of this depends on your arrangement with the university. When I was a contractor I invoiced the Music Division each month for the work I did – they sent a check. When I did work for others I invoiced them and got paid.<O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "></O:P><O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "> </O:P>Now that I’m a staff member the university can’t pay me for invoices so if it’s an outside organization I can invoice them directly (the outside group) or if it is a different part of the university I do it on-the-clock and that other university division pays Music for my service. I get org numbers and contact person for each event and Music does the billing. Actually since Music bills for more than just my time, that extra money goes to help my budget.<O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "></O:P><O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "> </O:P>I’m sure there are lots of ways of going about it but generally accounting-type-people only pay invoices. They won’t even pay statements unless there are invoices to back it up. Invoices show a specific time and event, shows the cost and tells where to send the money. Invoice the Performing arts center if they are the ones who charged the clients.<O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "></O:P><O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "> </O:P>dave<O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "></O:P><O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "> </O:P><DIV>____________________<O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "></O:P>David M. Porritt, RPT<O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "></O:P><A href="mailto:dporritt@smu.edu">dporritt@smu.edu</A><O:P style="color: rgb(0, 0, 255); font-family: Times New Roman; font-size: 16px; "></O:P> <O:P style="font-family: Times New Roman; font-size: 16px; "></O:P></DIV><DIV><DIV class="MsoNormal" align="center" style="text-align:center; font-family: Times New Roman; font-size: 16px; "><HR size="2" width="100%" align="center" tabindex="-1"></DIV>From: caut-bounces@ptg.org [<A href="mailto:caut-bounces@ptg.org">mailto:caut-bounces@ptg.org</A>] On Behalf Of Rob Goodale Sent: Monday, August 20, 2007 2:56 PM To: <ST1:PERSONNAME w:st="on">College and University Technicians</ST1:PERSONNAME> Subject: [CAUT] Getting paid for non-university events<O:P style="font-family: Times New Roman; font-size: 16px; "></O:P></DIV><O:P style="font-family: Times New Roman; font-size: 16px; "> </O:P><DIV><DIV>For those full-time university staff techs:<O:P style="font-family: Arial; font-size: 13.3333px; "></O:P></DIV><DIV> <O:P style="font-family: Arial; font-size: 13.3333px; "></O:P></DIV><DIV>I have been getting regularly ripped off by the <ST1:PLACE w:st="on"><ST1:PLACENAME w:st="on">Performing</ST1:PLACENAME> <ST1:PLACENAME w:st="on">Arts</ST1:PLACENAME> <ST1:PLACETYPE w:st="on">Center</ST1:PLACETYPE></ST1:PLACE> hall. As typical I am responsible for tuning and maintaining pianos for UNIVERSITY business, (i.e. music department staff/faculty, orchestras, etc). However, when non-university outside groups come in such as visiting orchestras, high school competitions, pop bands, etc, I should be getting paid for my services. These groups are charged for renting the hall, use of the piano, AND a charge specifically for the tuning. Sometimes I even have to come in on weekends or late evenings for these events.<O:P style="font-family: Arial; font-size: 13.3333px; "></O:P></DIV><DIV> <O:P style="font-family: Arial; font-size: 13.3333px; "></O:P></DIV><DIV>During the last few years there has been virtually a complete turn-over of the music department personnel. Only a small handful of people are still here that were present when I arrived 8.5 years ago, including administration. For all practical purposes it is a completely different school. Over time my getting paid for outside groups has been slipping through the cracks. I have been protesting this for some time and the current administration hasn't a clue how to fix this. The chair says "talk to the department accountant". The department accountant says "talk to the performing arts hall administrator". The PFA says "I don't know how to fix this, go talk to the chair". No one wants to take responsibility for the paperwork to pay me. I made the suggestion that I check with some other university techs to see what procedures are used to pay the tech for these kinds of events. They agreed that would be helpful. Then they would have something to copy and can agree that it was done correctly. Whatever.<O:P style="font-family: Arial; font-size: 13.3333px; "></O:P></DIV><DIV> <O:P style="font-family: Arial; font-size: 13.3333px; "></O:P></DIV><DIV>So... for those university techs in similar arrangements, please tell me the typical procedure for how you get paid for outside events. At the moment the hall has been forwarding an annual. (or simi-annual), lump sum for my services to the music department which goes into the piano maintenance account. Then it sits there while I protest and not get paid. Last year I discovered someone stole about $3,000 of it to repair a bassoon!!<O:P style="font-family: Arial; font-size: 13.3333px; "></O:P></DIV><DIV> <O:P style="font-family: Arial; font-size: 13.3333px; "></O:P></DIV><DIV>Thanks for your help,<O:P style="font-family: Arial; font-size: 13.3333px; "></O:P></DIV><DIV> <O:P style="font-family: Arial; font-size: 13.3333px; "></O:P></DIV><DIV>Rob<O:P style="font-family: Arial; font-size: 13.3333px; "></O:P></DIV></DIV></DIV></O:SMARTTAGTYPE></O:SMARTTAGTYPE></O:SMARTTAGTYPE></O:SMARTTAGTYPE> </BLOCKQUOTE></DIV> </BODY></HTML>