<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:st1="urn:schemas-microsoft-com:office:smarttags" xmlns="http://www.w3.org/TR/REC-html40"> <head> <meta http-equiv=Content-Type content="text/html; charset=us-ascii"> <meta name=Generator content="Microsoft Word 11 (filtered medium)"> <o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags" name="PlaceType"/> <o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags" name="PlaceName"/> <o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags" name="place"/> <o:SmartTagType namespaceuri="urn:schemas-microsoft-com:office:smarttags" name="PersonName"/>  <style>  </style>  </head> <body bgcolor=white lang=EN-US link=blue vlink=purple> <div class=Section1> Robert:<o:p></o:p> <o:p> </o:p> A lot of this depends on your arrangement with the university.  When I was a contractor I invoiced the Music Division each month for the work I did – they sent a check.  When I did work for others I invoiced them and got paid.<o:p></o:p> <o:p> </o:p> Now that I’m a staff member the university can’t pay me for invoices so if it’s an outside organization I can invoice them directly (the outside group) or if it is a different part of the university I do it on-the-clock and that other university division pays Music for my service.  I get org numbers and contact person for each event and Music does the billing.  Actually since Music bills for more than just my time, that extra money goes to help my budget.<o:p></o:p> <o:p> </o:p> I’m sure there are lots of ways of going about it but generally accounting-type-people only pay invoices.  They won’t even pay statements unless there are invoices to back it up.  Invoices show a specific time and event, shows the cost and tells where to send the money.  Invoice the Performing arts center if they are the ones who charged the clients.<o:p></o:p> <o:p> </o:p> dave<o:p></o:p> <o:p> </o:p> <div> ____________________<o:p></o:p> David M. Porritt, RPT<o:p></o:p> <a href="mailto:dporritt@smu.edu">dporritt@smu.edu</a><o:p></o:p>  <o:p></o:p> </div> <div> <div class=MsoNormal align=center style='text-align:center'> <hr size=2 width="100%" align=center tabindex=-1> </div> From: caut-bounces@ptg.org [mailto:caut-bounces@ptg.org] On Behalf Of Rob Goodale Sent: Monday, August 20, 2007 2:56 PM To: <st1:PersonName w:st="on">College and University Technicians</st1:PersonName> Subject: [CAUT] Getting paid for non-university events<o:p></o:p> </div> <o:p> </o:p> <div> <div> For those full-time university staff techs:<o:p></o:p> </div> <div>  <o:p></o:p> </div> <div> I have been getting regularly ripped off by the <st1:place w:st="on"><st1:PlaceName w:st="on">Performing</st1:PlaceName> <st1:PlaceName w:st="on">Arts</st1:PlaceName> <st1:PlaceType w:st="on">Center</st1:PlaceType></st1:place> hall.  As typical I am responsible for tuning and maintaining pianos for UNIVERSITY business, (i.e. music department staff/faculty, orchestras, etc).  However, when non-university outside groups come in such as visiting orchestras, high school competitions, pop bands, etc, I should be getting paid for my services.  These groups are charged for renting the hall, use of the piano, AND a charge specifically for the tuning.  Sometimes I even have to come in on weekends or late evenings for these events.<o:p></o:p> </div> <div>  <o:p></o:p> </div> <div> During the last few years there has been virtually a complete turn-over of the music department personnel.  Only a small handful of people are still here that were present when I arrived 8.5 years ago, including administration.  For all practical purposes it is a completely different school.  Over time my getting paid for outside groups has been slipping through the cracks.  I have been protesting this for some time and the current administration hasn't a clue how to fix this.  The chair says "talk to the department accountant".  The department accountant says "talk to the performing arts hall administrator".  The PFA says "I don't know how to fix this, go talk to the chair".  No one wants to take responsibility for the paperwork to pay me.  I made the suggestion that I check with some other university techs to see what procedures are used to pay the tech for these kinds of events.  They agreed that would be helpful.  Then they would have something to copy and can agree that it was done correctly.  Whatever.<o:p></o:p> </div> <div>  <o:p></o:p> </div> <div> So... for those university techs in similar arrangements, please tell me the typical procedure for how you get paid for outside events.  At the moment the hall has been forwarding an annual. (or simi-annual), lump sum for my services to the music department which goes into the piano maintenance account.  Then it sits there while I protest and not get paid.  Last year I discovered someone stole about $3,000 of it to repair a bassoon!!<o:p></o:p> </div> <div>  <o:p></o:p> </div> <div> Thanks for your help,<o:p></o:p> </div> <div>  <o:p></o:p> </div> <div> Rob<o:p></o:p> </div> </div> </div> </body> </html>