Scheduling, etc.

[Jim Busby]

Garret,

With research this is what we found. Our school of music schedules on a
commercial program called CS Libris by Crucial Software, LLC. Their web
site is www.ussales@crucialsoftware.com. Phone number is 845-624-7785.
Fax 845-624-7765. The B.Y.U. program that has all other classrooms on
campus was built in house This program is connected with student
information systems as well class scheduling. With a couple of phone
calls I connected with someone who can set up a guest login so you can
see the program. He would also be willing to talk to anyone who is
interested on how they set the program up. His name is Rick Williams.
Cell phone is 801-367-5253.

Keith Kopp

-----Original Message-----
From: caut-bounces@ptg.org [mailto:caut-bounces@ptg.org] On Behalf Of
Garret E. Traylor
Sent: Friday, March 05, 2004 12:33 PM
To: College and University Technicians
Subject: RE: Scheduling, etc.

Jim,

Is there a URL available for us to see your "scheduling" website page?

Is your computer program for scheduling 'proprietary' that is are you
(they)
perhaps willing to share?

Kindest Regards
Garret

-----Original Message-----
From: caut-bounces@ptg.org [mailto:caut-bounces@ptg.org]On Behalf Of Jim
Busby
Sent: Friday, March 05, 2004 2:24 PM
To: College and University Technicians
Subject: Scheduling, etc.


List,

Concerning the scheduling of tunings, etc. you might glean something
worthwhile from the setup we have here at BYU. It works very well for
us, and we seldom have conflicts such as those mentioned in past posts.

1. BYU's Scheduling Office sends us "Booking Confirmations" (a one page
document with all the details) at least two weeks before the event. If
something comes up sooner they call AND send written notice. They are
very efficient and we always know what is coming up. No surprises. They
work with us on those few spur of the moment happenings. (rare) Mostly,
they tell people NO. (Because we are so tight for time there isn't much
leeway)

2. We have access to the campus scheduling program (via internet) and
can type in the building and room number and see when it is in use. We
can then schedule it for tuning and maintenance. Most schools have this
capability but aren't willing to let others have access to it. We're
lucky.

3. Our music building has its own web site for scheduling and we can see
the scheduled events in the concert venues for months ahead. BTW, we
have 2 main recital/concert venues and 7 minor venues. (5 D's, 1 CF, and
1 SD10, and several smaller grands)

4. Our computer program for managing our inventory (pianos) can print
our tuning schedule for the day, week or month, and keeps tuning and
maintenance histories, alerts us if a piano is overdue for a tuning,
etc. etc. It also has billing capabilities, an exhaustive information
page for each piano including pictures of each, and many other tools. It
is user friendly and takes very little time to enter data.

This may seem like overkill, but remember, we have 404 pianos to
maintain!

Now, if I could only get the darn computer to tune pianos I'd really
have it easy! (Right)

Jim Busby
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