[CAUT] caut Digest, Vol 1090, Issue 3

[Chris Solliday]

Paul, First you should establish a budget with three equal parts: one the yearly maintenance fund, two the rebuilding fund, the replacement fund. The total should equal 5 to 10 percent of the replacement value of your inventory. If you can convince (with the help of the Guidelines) your Finance Dept (but first your Music Chair and Dept)  that this is the way to proceed you should will rarely have these problems again. As for now, I would, as you seem inclined, let "them" haggle it out. Either way you should work on the bigger picture because now is practically an event response situation that will require emergency action. Best of luck. 
Chris Solliday
  ----- Original Message ----- 
  From: Paul T Williams 
  To: caut at ptg.org 
  Cc: caut at ptg.org ; caut-bounces at ptg.org 
  Sent: Monday, September 18, 2006 3:34 PM
  Subject: Re: [CAUT] caut Digest, Vol 1090, Issue 3



  Hi List, 

  Some of my greenish hue is starting to wear off on being a CAUT, but on budget matters with piano faculty, in particular, I shine brighter that the emerald city!!  We have 105 keyboard instruments here at the university, one of them being a Belt forte-piano about 25 years old.  The professor who plays it primarily is demanding a major rehabilitation to it which will require some outside help with my assisting this outside expert.  The estimated cost of bringing this "expert" in will take over 28% of my yearly budget.  The instrument is used in concert 6-8 times per year as compared to our 3 Steinway D's, 1 concert Baldwin and 3 Steinway B's which are used constantly. 

  Some of the other faculty are up in arms about using the piano budget and insist that this is a "special project" and should use "special funds" like grants and the like.  Of course I agree strongly both ways!  It is a university instrument, so it should use university funds.  On the other hand it is used so infrequently, that I can't see using a huge slice of my pie.  On the third hand, one of my responsibilities is to see to it that all instruments are happy. 

  Having such a limited budget as I do, if I had to replace a good quality grand, (not even concert level), I would be spending far more than one year's budget, leaving all other instruments on hold until next year whatever the need may be.INCLUDING the concert instruments. 
  So I ask for a bit of seasoned advise from you all.  How have you handled such delemmas? Thanks for your help. 

  Here I am, stuck in the middle with you..... 

  Paul T. Williams RPT 
  University of Nebraska-Lincoln 
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