To you CAUT's (primarily) out there, Does anyone have any ideas on how to be sure that a vendor has been paid? I'm now trying to have the invoices sent directly to me so I can immediately hand them to the person in the music office who does this work. But once it leaves my hands, I have no way of knowing if/when the bill was actually paid. When I first came here we used a Purchase Order system but later was told it would be quicker, with less paperwork, to use a Purchase Voucher to pay anything under $500.00. So far, it doesn't seem to always work out that way! I ordered a few things last week from one of the supply houses and a day or so ago I received a notice that an order from Mar. 29, 1996 had not yet been paid! I've had this type of problem before, but that time it was the fault of a very bad secretary who, thankfully, is no longer with us. This has been very frustrating, as well as embarrassing, to me. I'm even considering talking to the Director of the Music Department and trying to get permission to do the vouchers and send them to Accounts Payable myself. At least I would know they had been done, and when. Any suggestions? _____________________________________ Avery Todd, RPT Moores School of Music University of Houston Houston, TX 77204-4893 713-743-3226 atodd@uh.edu _____________________________________
This PTG archive page provided courtesy of Moy Piano Service, LLC