piano purchase specs

[Jorgensen, Michael L]

Hi Fred,
     Get help from piano and other faculty immediately who also have a major stake in this.  With them enlist support from the director, chair and dean.  This needs to be done long before any bids are invited.  There is usually a way to make exception to those rules when it comes to aesthetic things like pianos which cannot be reasonably judged solely on some written technical criteria.  Developing a loan/purchase type agreement with a company you approve might also help.
     On a side note, I didn't see my name endorsing those Guidelines.  It should be there, what must I do?  I've been too busy to keep up with much lately.
-Michael Jorgensen  RPT
School of Music
Central Michigan University

> ----------
> From: 	Fred Sturm
> Reply To: 	College and University Technicians
> Sent: 	Friday, November 7, 2003 4:41 PM
> To: 	caut@ptg.org
> Subject: 	piano purchase specs
> 
> Hi all,
> 	I am in the utterly unfamiliar situation of needing to begin purchasing 
> new instruments within the next few months. The powers that be in the 
> anonymous "up there somewhere" of bureaucracy have approved a course fee 
> for all music courses, with proceeds specifically targeted at piano 
> replacement and rebuilding/maintenance.
> 	I work for a state university. Thus, all purchasing must comply with state 
> law. IOW, it must go out to bid. It is of utmost importance to set out 
> standards carefully, and to devise careful language to guide the selection 
> process. (We are not constrained to accept the lowest bid, but must state 
> clearly the criteria on the basis of which a decision will be made).
> 	So I wonder if those of you in similar circumstances, but with the 
> advantage of actually having spent money for new piano purchases within the 
> last 20 years or so, would be willing to share whatever language you came 
> up with, or inherited or whatever. And suggestions from fellow 
> inexperienced folks would be welcome as well.
> Thanks,
> Fred Sturm
> University Of New Mexico
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