[CAUT] CAUT budgets, was Tuning....

[Jeff Tanner]

On Apr 8, 2006, at 12:30 AM, Rick.Florence at asu.edu wrote:

> I mention the use of the accounts with the spending cards to offer  
> Wim ,perhaps,
> a little ammunition.  I can't imagine running a shop and service  
> department with
> much efficiency if I had to request funds for every part I need.   
> Having the
> cards allows me to make purchases at any time without waiting for  
> the red tape.
>  We also try to keep a year's worth of parts on hand for two  
> reasons: 1. There
> is less down time, 2. In the occasional lean year (it has happened  
> with our
> legislature), our service does not grind to a halt.
>
> Rick
>


Man, I'm jealous.  I have an account, but I have to go through the  
purchase requisition process if I need a new bottle of glue or a size  
8 wood screw.  Then, only the finance manager can use the card to  
make the purchase, or else I have to go through all kinds of  
paperwork to be reimbursed for small purchases. It's a pain, and like  
you'd probably suspect, a lot doesn't get done because of red tape.

Regarding your statement about the "occasional lean year" (we're just  
coming out of a string of the worst "lean years" this school has seen  
in decades - or at least I hope we're coming out of it), how are you  
able to roll over funds from one budget year to the next?  The only  
way we can do that here is to use an account that charges a usage  
fee.  It costs me nothing to save the money and it can roll over and  
build up, but there is an 8% surcharge to spend it.  You can't get a  
VISA debit card with this type of account.  The only way we can have  
an account with a debit card is the type where you have to use every  
penny by June 30, or lose it.
Jeff



Jeff Tanner, RPT
University of South Carolina



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