[CAUT] Getting paid for non-university events

[David M. Porritt]

Robert:

 

A lot of this depends on your arrangement with the university.  When I was a
contractor I invoiced the Music Division each month for the work I did -
they sent a check.  When I did work for others I invoiced them and got paid.

 

Now that I'm a staff member the university can't pay me for invoices so if
it's an outside organization I can invoice them directly (the outside group)
or if it is a different part of the university I do it on-the-clock and that
other university division pays Music for my service.  I get org numbers and
contact person for each event and Music does the billing.  Actually since
Music bills for more than just my time, that extra money goes to help my
budget.

 

I'm sure there are lots of ways of going about it but generally
accounting-type-people only pay invoices.  They won't even pay statements
unless there are invoices to back it up.  Invoices show a specific time and
event, shows the cost and tells where to send the money.  Invoice the
Performing arts center if they are the ones who charged the clients.

 

dave

 

____________________

David M. Porritt, RPT

dporritt at smu.edu

 

  _____  

From: caut-bounces at ptg.org [mailto:caut-bounces at ptg.org] On Behalf Of Rob
Goodale
Sent: Monday, August 20, 2007 2:56 PM
To: College and University Technicians
Subject: [CAUT] Getting paid for non-university events

 

For those full-time university staff techs:

 

I have been getting regularly ripped off by the Performing Arts Center hall.
As typical I am responsible for tuning and maintaining pianos for UNIVERSITY
business, (i.e. music department staff/faculty, orchestras, etc).  However,
when non-university outside groups come in such as visiting orchestras, high
school competitions, pop bands, etc, I should be getting paid for my
services.  These groups are charged for renting the hall, use of the piano,
AND a charge specifically for the tuning.  Sometimes I even have to come in
on weekends or late evenings for these events.

 

During the last few years there has been virtually a complete turn-over of
the music department personnel.  Only a small handful of people are still
here that were present when I arrived 8.5 years ago, including
administration.  For all practical purposes it is a completely different
school.  Over time my getting paid for outside groups has been slipping
through the cracks.  I have been protesting this for some time and the
current administration hasn't a clue how to fix this.  The chair says "talk
to the department accountant".  The department accountant says "talk to the
performing arts hall administrator".  The PFA says "I don't know how to fix
this, go talk to the chair".  No one wants to take responsibility for the
paperwork to pay me.  I made the suggestion that I check with some other
university techs to see what procedures are used to pay the tech for these
kinds of events.  They agreed that would be helpful.  Then they would have
something to copy and can agree that it was done correctly.  Whatever.

 

So... for those university techs in similar arrangements, please tell me the
typical procedure for how you get paid for outside events.  At the moment
the hall has been forwarding an annual. (or simi-annual), lump sum for my
services to the music department which goes into the piano maintenance
account.  Then it sits there while I protest and not get paid.  Last year I
discovered someone stole about $3,000 of it to repair a bassoon!!

 

Thanks for your help,

 

Rob

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