[CAUT] Getting paid for non-university events

[Fred Sturm]

I'll ditto Dave. Since I am now a university employee, I bill non- 
university groups directly, and get paid directly. But for a non- 
music department university group, the music department bills them  
and collects. I just do that work "on the clock" as part of my  
regular hours. And I do paperwork with our department accountant to  
have the entity billed, and the bill collected (all happens  
electronically). And, like your case, money collected goes into a  
piano maintenance account, for parts and whatnot. I CAN be paid by  
the university for extra work, but only at my regular hourly rate, as  
extra comp (no overtime, as I am half time). I decline to do so.
Regards,
Fred Sturm
University of New Mexico
fssturm at unm.edu



On Aug 20, 2007, at 2:42 PM, David M. Porritt wrote:

> Robert:
>
>
>
> A lot of this depends on your arrangement with the university.   
> When I was a contractor I invoiced the Music Division each month  
> for the work I did – they sent a check.  When I did work for others  
> I invoiced them and got paid.
>
>
>
> Now that I’m a staff member the university can’t pay me for  
> invoices so if it’s an outside organization I can invoice them  
> directly (the outside group) or if it is a different part of the  
> university I do it on-the-clock and that other university division  
> pays Music for my service.  I get org numbers and contact person  
> for each event and Music does the billing.  Actually since Music  
> bills for more than just my time, that extra money goes to help my  
> budget.
>
>
>
> I’m sure there are lots of ways of going about it but generally  
> accounting-type-people only pay invoices.  They won’t even pay  
> statements unless there are invoices to back it up.  Invoices show  
> a specific time and event, shows the cost and tells where to send  
> the money.  Invoice the Performing arts center if they are the ones  
> who charged the clients.
>
>
>
> dave
>
>
>
> ____________________
>
> David M. Porritt, RPT
>
> dporritt at smu.edu
>
>
>
> From: caut-bounces at ptg.org [mailto:caut-bounces at ptg.org] On Behalf  
> Of Rob Goodale
> Sent: Monday, August 20, 2007 2:56 PM
> To: College and University Technicians
> Subject: [CAUT] Getting paid for non-university events
>
>
>
> For those full-time university staff techs:
>
>
>
> I have been getting regularly ripped off by the Performing Arts  
> Center hall.  As typical I am responsible for tuning and  
> maintaining pianos for UNIVERSITY business, (i.e. music department  
> staff/faculty, orchestras, etc).  However, when non-university  
> outside groups come in such as visiting orchestras, high school  
> competitions, pop bands, etc, I should be getting paid for my  
> services.  These groups are charged for renting the hall, use of  
> the piano, AND a charge specifically for the tuning.  Sometimes I  
> even have to come in on weekends or late evenings for these events.
>
>
>
> During the last few years there has been virtually a complete turn- 
> over of the music department personnel.  Only a small handful of  
> people are still here that were present when I arrived 8.5 years  
> ago, including administration.  For all practical purposes it is a  
> completely different school.  Over time my getting paid for outside  
> groups has been slipping through the cracks.  I have been  
> protesting this for some time and the current administration hasn't  
> a clue how to fix this.  The chair says "talk to the department  
> accountant".  The department accountant says "talk to the  
> performing arts hall administrator".  The PFA says "I don't know  
> how to fix this, go talk to the chair".  No one wants to take  
> responsibility for the paperwork to pay me.  I made the suggestion  
> that I check with some other university techs to see what  
> procedures are used to pay the tech for these kinds of events.   
> They agreed that would be helpful.  Then they would have something  
> to copy and can agree that it was done correctly.  Whatever.
>
>
>
> So... for those university techs in similar arrangements, please  
> tell me the typical procedure for how you get paid for outside  
> events.  At the moment the hall has been forwarding an annual. (or  
> simi-annual), lump sum for my services to the music department  
> which goes into the piano maintenance account.  Then it sits there  
> while I protest and not get paid.  Last year I discovered someone  
> stole about $3,000 of it to repair a bassoon!!
>
>
>
> Thanks for your help,
>
>
>
> Rob
>
>

-------------- next part --------------
An HTML attachment was scrubbed...
URL: https://www.moypiano.com/ptg/caut.php/attachments/20070820/37ead0f7/attachment-0001.html